AI Assistant for Agency Owners
GAIA helps agency owners manage client portfolios, automate project reporting, coordinate distributed teams, and streamline new business development.
Agency owners manage the complexity of multiple client relationships, team coordination, business development, and financial oversight simultaneously. Agency Management Institute data shows that most agency owners spend less than 20% of their time on growth-driving activities because operational demands consume the majority of their week. GAIA acts as your AI operations manager, automating client reporting, team coordination, and administrative tasks so you can focus on growing your agency.
Challenges Agency Owners Face Every Day
Client reporting across a portfolio of accounts requires compiling data from diverse tools weekly
Team utilization tracking and resource allocation across projects is a manual spreadsheet exercise
New business development suffers when operational firefighting consumes available time
Cross-client communication management across email and Slack creates constant context-switching
How GAIA Helps Agency Owners
Portfolio-Wide Client Reporting
GAIA aggregates project data from ClickUp, Asana, or Trello across all client accounts and generates formatted status reports. Distribute them via Gmail or Slack on a consistent schedule.
Team Coordination & Communication
GAIA monitors Slack channels and project boards for blockers, compiles daily team summaries, and ensures project managers have the context they need to keep engagements on track.
Business Development Support
GAIA triages inbound leads via Gmail, researches prospects using Perplexity and LinkedIn, and drafts initial outreach responses. It ensures your pipeline stays active even during busy delivery periods.
Operational Intelligence
GAIA provides daily briefings across all active engagements, flags at-risk projects, and surfaces the information you need to make resource allocation decisions quickly.
Integrations for Agency Owners
GAIA connects with the tools agency owners already use, creating an intelligent automation layer across your entire workflow.
