AI Assistant for Freelancers
GAIA helps freelancers manage client communication, track projects, automate invoicing follow-ups, and handle the administrative overhead of running a solo business.
Freelancers are simultaneously the CEO, accountant, project manager, and individual contributor. Upwork's 2024 Freelance Forward study found that freelancers spend 33% of their working hours on non-billable administrative tasks including client communication, invoicing, and project management. GAIA handles the business side of freelancing so you can maximize billable hours and deliver exceptional work to clients.
Challenges Freelancers Face Every Day
Client emails and Slack messages demand immediate responses across multiple projects simultaneously
Invoice follow-ups and payment tracking are tedious but critical for cash flow
Scheduling client meetings across multiple calendars and time zones is a constant juggle
Project status tracking across clients lacks a unified view
How GAIA Helps Freelancers
Client Communication Management
GAIA triages client emails by project and urgency, drafts professional responses for routine queries, and ensures no client message goes unanswered beyond your response SLA.
Project & Task Orchestration
GAIA creates and manages tasks across Todoist or Asana for each client project, tracks deadlines, and sends you proactive reminders before deliverables are due.
Scheduling Automation
GAIA manages your Google Calendar across all client engagements, automatically suggests meeting times, and blocks focus time for deep work on deliverables.
Invoice & Follow-up Tracking
GAIA tracks sent invoices via Gmail, reminds you of unpaid invoices, and drafts polite follow-up emails for overdue payments so you maintain cash flow without awkward conversations.
Integrations for Freelancers
GAIA connects with the tools freelancers already use, creating an intelligent automation layer across your entire workflow.
