AI Meeting Assistant
An AI meeting assistant is software that uses artificial intelligence to prepare meeting briefs, gather relevant context, suggest agenda items, and automate post-meeting follow-ups like task creation and summary distribution.
Understanding AI Meeting Assistant
Meetings consume a significant portion of the workweek, yet most people walk in unprepared and walk out without clear action items. An AI meeting assistant addresses both problems. Before a meeting, it gathers relevant emails, documents, and task updates related to the topic and attendees. It can suggest agenda items based on recent activity. After the meeting, it creates follow-up tasks, sends summaries to attendees, and schedules any agreed-upon next steps. The goal is to make every meeting productive by eliminating the preparation and follow-up overhead that most people skip due to time pressure.
How GAIA Uses AI Meeting Assistant
GAIA manages the full meeting lifecycle. Before each meeting, it compiles a briefing with relevant emails, open tasks, and recent activity involving the attendees. It suggests talking points based on pending items and recent communications. After the meeting, you can tell GAIA the outcomes, and it creates tasks, schedules follow-ups, sends summary emails, and updates project status across your connected tools. GAIA turns meetings from time sinks into action-generating events.
Related Concepts
AI Calendar Management
AI calendar management is the use of artificial intelligence to schedule, organize, and optimize your calendar by finding ideal meeting times, protecting focus blocks, preparing meeting briefs, and coordinating events with your tasks and communications.
Calendar Automation
Calendar automation uses AI to intelligently manage your schedule by finding optimal meeting times, preparing briefings, blocking focus time, and coordinating calendar events with your tasks and communications.
Task Automation
Task automation is the use of technology, particularly AI, to automatically create, manage, prioritize, and execute repetitive tasks that would otherwise require manual effort.
Context Awareness
Context awareness in AI is the ability to understand the full situation surrounding a task or interaction, including who is involved, what has happened before, related projects, deadlines, and the user's preferences and patterns.
Frequently Asked Questions
How does GAIA prepare for my meetings?
GAIA pulls relevant context from your connected tools before each meeting. It gathers recent emails with attendees, open tasks related to the meeting topic, relevant documents, and previous meeting notes. This briefing arrives before the meeting starts so you walk in fully prepared.
Can GAIA create tasks from meeting outcomes?
Yes. After a meeting, tell GAIA the action items and it creates tasks in your connected tools with appropriate assignees, deadlines, and project associations. It also schedules any follow-up meetings and sends summary emails to attendees.
Does GAIA join and record meetings?
GAIA focuses on meeting preparation and follow-up rather than in-meeting recording. It excels at gathering context before meetings and turning outcomes into actions afterward, integrating with your calendar, email, and task management tools.
